Anytime we're having a meeting here's what we should shoot for:
50% Vision and Shepherding
Vision = organizational vision or even better vision for the kingdom of God
Shepherding = caring for those present.
50% details = critical path steps etc. Details will fill all available time if allowed to.
In a non-profit, volunteer context this is very important because it compresses the tasks into the minimum time necessary and makes time for people and passion.